| COMPUTER & ADDITIONAL SKILLS |
12 years of advanced computer and Internet skills (PC and Macintosh)
Microsoft Office: Outlook, Access, Word, Excel, Publisher, Front Page, and PowerPoint.
Misc Software & Skills: AS400, Lotus SmartSuite, GroupWise, Peoplesoft, and Word Perfect. Knowledge of basic bookkeeping and accounting including general ledger, accounts receivable and accounts payable. Current coursework includes financial accounting, statistics, economics, and management accounting.
Internet products including: Dreamweaver, Contribute, Photoshop, Acrobat, HTML, CSS..
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| EXPERIENCE |
ADMINISTRATIVE COORDINATOR
Portland State University, Portland, OR, 2006 to present.
Assistant to Executive Director of Student Health and Counseling Center (SHAC) and 4 Assistant Directors. Work includes working with high degree of confidential material.
Coordination and Leadership Skills:
• High degree of coordination and expectation management.
• Coordinate numerous university committees.
• Responsible for preparing employee contract renewals.
• Responsible for coordinating monthly payroll reporting to
Human Resources, and troubleshooting payroll issues with Human Resources.
• Responsible for numerous jobs searches for healthcare facility.
• Use Banner system to access sensitive employee information.
• Have worked to further personal goal of creating transparent
communication and procedure with often complicated Human Resource protocols for busy healthcare center employees.
• Maintain confidential personnel, medical, and search files.
TEMPORARY ACCOUNTS PAYABLE CLERK
NorthWest Staffing, Portland, OR, 2006.
Temporary position in shipping firm while searching for permanent position. Assisted Accounts Receivable and General Accounting staff with posting deposits, writing checks, and other general accounting clerk duties. Paid high volume of freight bills in very busy accounting department.
Technical Knowledge & Skills
• Used AS400 system to process high volume of invoices, post deposits, and write checks for sales force.
• Reconcile monthly bank statements.
• Assist with paying company expenses
Oral and Written Communication
• Communicate with internal sales forces and outside vendor to reconcile freight bills.
• Cross train other staff on freight bills procedure as necessary.
• Create customized reports in excel as requested by accounting staff.
Organization/Coordination
• Maintain and organize freight bill filing and correspondence.
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CAREER CHANGE
WEB DESIGNER.
Fox News/IBM/University of Southern Maine, NYC and Portland, Maine, 1995-2006.
Left web design field to purse education and career in accounting and business administration.
Worked in a variety of settings including Fox News, IBM, and the University of Southern Maine, creating and building award winning Web sites. Also provided project management, scheduling, and budgeting support. Researched new technologies, created company web policies and guidelines, and acted as liaison and trainer to multi-disciplinary teams. See portfolio and previous resume at www.sissychick.com/webdesign.html.
EXECUTIVE ASSISTANT. Planned Parenthood, Providence, RI, 1993-95.
Used organizational, technical, and communication skills to provide administrative support to Executive Director, Director of Public Affairs, Director of Development, and support staff.
• Processed incoming calls, answered requests for information, and routed calls to the appropriate staff member. Typed a variety of letters, memos, and other correspondence.
• Recruited and supervised volunteers for weekly escort program and ongoing administrative and development projects.
• Organized and scheduled monthly Executive Board meetings, arranged lunches, typed minutes, and prepared information packets for board members.
• Designed and produced newsletter, postcards, and flyers. Trained staff to update the publications.
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